1. Who operates this service?
Smart Careers Hub is a recruitment and job-publishing website. The organization administering this site is responsible for its recruitment decisions and for handling applicants' personal information. For privacy enquiries, please contact the recruitment and privacy contact shown below.
2. Information we collect
When you apply for a position, we receive the information you choose to provide: full name, email address, phone number, role applied for, current job title, years of experience, LinkedIn profile URL (if supplied), curriculum vitae, cover letter (if supplied), and your application-consent timestamp. We also store application status and internal recruitment notes.
When authorized administrators use this website, the system processes account details, authentication information, configuration data and publishing activity. To protect the service, it may process session-cookie information, technical logs, request metadata and hashed network identifiers used for rate limiting.
3. How we use information
- To receive, evaluate and manage job applications and communicate with candidates.
- To maintain the recruitment workflow, including interview status and internal notes.
- To deliver application confirmations and recruitment notifications by email.
- To secure the site, prevent spam, and troubleshoot service errors.
- To let authorized administrators publish job announcements to connected company pages or accounts.
We process information in connection with recruitment requests, user consent where obtained, and our legitimate operational and security needs, subject to applicable law.
5. Facebook / Meta and LinkedIn integrations
When an authorized administrator connects a company page using the platform's authorization flow, the system may receive selected page identifiers, page names and authorization credentials or access tokens needed to publish job announcements and display publishing status. These details are used for the requested publishing integration, not to access applicants' Facebook accounts. We do not request applicants to sign in with Facebook to apply.
Social platforms also process information under their own privacy policies. You can review Meta's Privacy Policy and LinkedIn's Privacy Policy.
6. Storage, protection and retention
Access to the applicant dashboard is restricted to authorized staff. CV files are stored in protected server storage and made available through authenticated administrator access. We use appropriate technical measures designed to protect stored data, but no internet service can promise absolute security.
This deployment is currently configured to retain recruitment applications for 365 days from submission before scheduled cleanup, provided the scheduled maintenance process is running. Information may be deleted earlier on request or kept longer where legally required. Configuration and operational logs may have different retention periods.
8. Your rights and data deletion
You may contact us to ask about your personal information, request correction, or request deletion, subject to applicable legal and operational requirements. We may need enough information to identify the application before acting on a request.
9. Changes to this policy
We may update this notice if the service or data practices change. A revised effective date will be displayed here when updates are published.
This notice describes the functionality of Smart Careers Hub. The website operator should verify the legal organization name, contact details, use of third-party services, and applicable privacy obligations before production use.